Job: Administrative Assistant II

Jobing Description

Job Description - Administrative Assistant II (12088)

Job Description

Administrative Assistant II-12088

Primary Location
Minnesota-Eden Prairie

Description

SUPERVALU is a premier food and drug retail powerhouse with world-class supply chain and support services. We are the nation s third largest grocery provider, with a diversified portfolio of regional retail banners, locally managed and branded, spanning the nation, coast-to-coast and border-to-border. As the largest food distributor to retail stores in the United States, we also provide a robust suite of supply chain services to serve both our own retail banners and thousands of independent retailers. Combined, SUPERVALU s two lines of business provide a wealth of diverse opportunities to grow and to contribute to a thriving enterprise

Our Philosophy:

Ongoing pursuit of excellence is a way of life at SUPERVALU and a key to our success. To achieve excellence, we seek associates who will contribute innovative business solutions. We embrace change and welcome others who do. Our employees are as diverse as our opportunities - representing all ages, backgrounds and parts of the country. What they have in common is: talent, passion, sense of urgency, focus, standards, integrity - and an unsurpassed customer orientation. They form the foundation of our SUPERVALU Advantage - the key to our continuing success.

PURPOSE

Completes a variety of clerical, administrative, and secretarial duties to support line and/or staff management and in some cases a team of professional staff to allow focus management on department goals and objectives.

JOB RESPONSIBILITIES AND ACCOUNTABILITIES

Answer routine mail and inquiries and follow up with others to ensure that information is coordinated.
Arrange and make notification of appointments.
Answer telephone calls, tactfully handle inquiries and transfer to appropriate party.
Assembles and analyzes information, prepares reports, manuals, and agendas.
Make travel arrangements.
Enter, modify data within database tools
Schedule meetings and make meeting arrangements.
Process, sort, file, and maintain department expense reports, invoices, receipts, contracts, and/or other internal department documents.
Prepare letters, memos, presentations, and materials in final form from rough drafts that may contain technical terminology.
Compile minor statistical data; may format in reports for management review.

JOB REQUIREMENTS

Relevant Experience, Education, Certification, Knowledge, Skills and Abilities
Work requires working knowledge of general office procedures.
Previous experience using word processing software at a level to create and format letters, envelopes, labels, memoranda and tables, and to complete mail merge functions.
Ability to accurately key 50 words per minute.
May require math skills at level to complete one step calculations; i.e. addition, subtraction, multiplication, or division.
Computer skills: word processing and spreadsheet and database entry
Previous experience using spreadsheet software to format the spreadsheet, format columns, move and copy data, create charts and graphs, and create one step math formulas.
Capable of using PowerPoint software to create presentations including the addition of graphics, sounds, and animation, importing data, and re-configuring graphics.

PHYSICAL ENVIRONMENT

Most work is performed in a temperature-controlled office environment.
Incumbent may sit for long periods of time at desk or computer terminal.
Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday.
Stooping, bending, twisting, and reaching may be required in completion of job duties.

The above statements are intended to describe the general nature of the work performed by the employees assigned to this job. All employees must comply with Company policy and applicable laws. The responsibilities, duties and skills required of personnel so classified may vary within each department and/or location.

EEO